Open Positions

We’re hiring! If you think you would be a good fit for any of the job postings below please send your resume and cover letter to Vanessa at vanessa@elliottmeyersdesign.com.

Design Assistant and Project Coordinator

Executing a project on time requires diligent attention to the ordering plan and knowing the status of ordered items and the project timeline, as well as a close awareness of vendors and their lead times. The Design Assistant and Project Coordinator will assist the Project Manager with all aspects of the design process from the initial inquiry all the way through to installing and shooting the completed projects. One of the benefits of being a part of a small firm is that it allows you to be a part of every aspect of a project.

Impeccable interpersonal skills are required so that the Design Assistant and Project Coordinator can collaborate and build relationships with vendors and clients. Excellent time management skills, leadership abilities, and an extreme attention to detail will position the Design Assistant and Project Coordinator for success. The individual in this position is expected to have a “can-do” attitude and a willingness to learn new things as well as be extremely self motivated to help to grow Elliott | Meyers Design.

The Design Assistant and Project Coordinator is expected to have proficiency with Google Sheets/Excel, Keynote and Quickbooks. Any knowledge of AutoCAD and SketchUp is not required for this position but would be helpful.

This is a hybrid position. The majority of the job will be done remotely but there will be some requirements to be onsite for our projects throughout Vermont.

Specific Tasks:

Management of Projects

-Timeline monitoring, updating clients of any changes

-Budget monitoring, updating clients of any changes

-Keeping contractors on track with check-ins

-Making sure contractors always have the most up to date plans

-Keeping internal and client selection sheets up to date on a weekly basis

-Assembly of job site binder (binder should include all design plans, selections, spec sheets, paint sheets, all trade directives, fixture selections and placement) and keeping it up to date with any changes that are made

Client Communication

-Responding to questions

-Updating clients on project

-Keeping Client's Google Drive folders up to date

-Sending weekly project updates

-New client onboarding

Scheduling for Estimates

-Reaching out to Elliott | Meyers Design's contractors/subs to schedule estimates

-Sometimes this will involve researching and finding new contractors/subs

-Confirming times with clients

-Putting together quick scope of project list for contractor/sub who is viewing job

Responding to New Client Inquiries

-Asking questions about their projects, getting more details/information that can be passed on to Principal Designer

-Updating contact form on website with more questions to streamline the process

Selections Sheet

-Keeping all internal and client facing selections sheets up to date on a weekly basis for invoicing. Correcting all discrepancies between sheets within each project.

-Maintain an easy to use and highly organized selection sheet template that is linked between internal and client facing sheets.

-Include all applicable information between both internal and client facing sheets.

Orders/Returns/Delivery

-Ordering of all samples for projects (tile samples, paint sheets, upholstery, hardware, etc.)

-Ordering of all furnishing and decor pieces for clients after EMD receives approval

-Checking on lead times before ordering and providing updates if pieces are outside of normal lead time window

-Recording of all orders in real time in both internal and client facing sheets

-Checking regularly on stock status for pieces that we are waiting on approval on, making updates in client selections sheet

-Putting together detailed descriptions for custom orders

-Communicating with vendors in regards to stock and ordering

-Confirming tax exemption on all orders placed, ensuring and following up on any/all tax refunds

-Sidemarking all orders going to receiver

-Coordinating and shipping back of anything that needs to be returned, following up to ensure refund is received. Tracking all returns/refunds in detail.

-Tracking of all orders placed, delivery scheduling, communication to client

-Reaching out to receivers to notify them of shipment on the way

-Facilitation and management installation of furnishings/decor which includes scheduling receiver, confirming location/price

-Returning all unused decor and styling items after photoshoots or installs

-Keeping detailed record of all “inventory” items

Social Media & Photoshoots

-Creating a curated Instagram feed that is 95% EMD work and 5% work of other designers

-Adding instagram stories and creating project hashtags

-Showing project progress from start to finish (on stories, less on feed - maybe add highlights)

-Upload professionally photographed projects to Pinterest with appropriate tags and credit

-Monitor Pinterest for uncredited EMD work

-Create Facebook posts that are about relevant topics in Interior Design as well as posting project progress and completed projects

-Majority of social media time should be spent on Instagram as that yields the most projects

-Capturing BTS content of photoshoots and installs that can be used for social media Photoshoots/Install Days

-Assist in bringing accessories and decor to photoshoots and installations

-Scheduling of photo shoots with client and photographer

-Helping to move/place furniture during installation

-Giving movers direction as to where everything goes, includes labeling rooms or creating guides for the movers as to where furniture pieces are going.

-Helping to unbox, dispose of packaging

-Running errands day of for any last minute items needed

Miscellaneous Tasks

-Weekly pick up from PO Box

-Attending all client/contractor meetings and taking detailed notes in shared iNotes

-Researching of project management software

-Signing up for new trade accounts and keeping the vendor list completely up to date

-Constantly researching new trades, workrooms, accounts that could benefit EMD

-Sourcing specific items for clients